Introduction

Receiving process is an important part of procurement. It’s a step after buying, to make sure that you really get what you ordered and paid for. There are some things to consider before starting to receive an inspection, like the proper way of checking your goods and the technology that can help you to manage your receiving process smoothly.

What is Receiving Process in Procurement and Why do We Need It?

Receiving process is the last step of procurement process. Receiving process is a very important part of every procurement because it’s the last step before you can use your purchased materials, products, or services. Without receiving an inspection, your purchase order will be useless and you can’t use any purchased pieces of stuff yet.

I think you’ve heard this saying before: “Quality comes from inspection”. This saying means that if we want quality products and services then we have to invest money in order to pay for good quality inspectors who can do their job perfectly well; otherwise, we won’t get high-quality products or services even though our purchase orders (PO) are fine.

Nowadays more companies are using new technology like machine learning tools in order to improve their receiving inspections so they always get exactly what they ordered without any defects or mistakes on product dimensions or specifications such as color etc…

Receiving Inspection – How to Do it Well

Receiving Inspection

What is the purpose of receiving an inspection?

The main purpose of receiving inspection is to ensure that goods are properly counted, packed, and labeled before they enter your warehouse. This process also helps you confirm that the goods match the purchase order or packing slip. Once all these tasks are completed successfully then you can safely store them in your warehouse without any problem. Receiving inspection also reduces overall costs related to lost items in bulk quantity while moving from the supplier’s location to the buyer’s location.

How Do You Do Receiving Inspection?

The first step is to verify the quality of incoming goods against purchase orders and packing slips before accepting any material from suppliers or the shipper’s truck driver. To verify this, there are many techniques as follows:

• Check Quality – Use the visual examination method (check each item) or weigh method (weigh each item) if possible but it depends on what type of material you buy and how much time you have available for receiving inspection process;

What are the Benefits of Using Advance Technology in Receiving Process?

• Reduce the time spent on receiving process
• Reduce the time spent on inspection
• Reduce the time spent on inventory control
• Reduce the time spent on reconciliation
• Reduce the time spent on paperwork.

The benefits of using advanced technology in your Receiving Process are:

• make sure there are no errors or missing products, improve efficiency;
• minimize inventory risk, reduce inventory cost;
• improve process accuracy, reduce vendor discrepancies

Start Improving Your Receiving Process From Now On with These Ideas

Before you can improve your receiving process, you need to understand what it is. Receiving is the process of receiving goods and services from suppliers, after which they are inspected and stored.

If you want to start improving your receiving process, there are several things that you can do right away:

• Use a bar code system so that every item has its own code that identifies it as belonging to your company or supplier.
• Use a computerized system so that all information regarding each product is recorded easily in one place and available at any time without having to search through boxes of paper receipts.
• Use a checklist that details every aspect of what should happen when an item arrives at its destination (who will unload it from the truck? How will it be stored? Where should it go?) – this checklist could also include any specific instructions for handling items (i.e., “do not drop this box because glass bottles are inside”). This would make sure that everything was handled properly throughout each stage of delivery!

Receiving process is an important part of procurement.

Receiving process is an important part in procurement. Receiving is the first step in procurement. It is the most important step because it can prevent any error that may happen in the next steps of procurement. It saves cost, time, and efforts.

Conclusion

If a little infographic worked well here, let’s do it again.

Section: Create a Receiving Voucher in Orderhive

Section: Check the Received Quantity against Purchase Order Quantity

Section: Record the Shipment Date and Expected Delivery Date in Vendor PO record

Section: Identify Goods Receipt Note Number in Vendor PO record

Takeaway: The receiving process is critical for your business to be able to accept shipments and begin stocking them accordingly. It’s important to ensure that everything received is accurate and that any discrepancies are addressed quickly so they don’t impact downstream processes.